Save money on your school’s IT, without cutting corners
Every pound spent on IT is a pound not spent in the classroom. We help schools and trusts find savings in their technology budget, while making systems more secure and reliable, not less.
Where schools typically save
- Licensing: making sure you use the education licences you are entitled to, removing unused accounts and duplicate subscriptions, and right-sizing Microsoft 365 and software renewals.
- Contracts: reviewing IT support, broadband, printing, telephony and software contracts before they auto-renew, and renegotiating or retendering where it makes sense.
- Buying through approved frameworks: the DfE’s free Get help buying for schools service and DfE-approved frameworks help schools buy compliantly and get better value. We help you use them well.
- Planned device refresh: a costed replacement plan avoids emergency purchases at full price and extends the life of kit that is still fit for purpose.
- Cloud and server consolidation: moving the right services to the cloud and retiring ageing on-site servers can cut energy, maintenance and replacement costs.
- Printing: secure print release and sensible defaults reduce waste and cost.
- Shared services across trusts: standardising systems across schools reduces support effort and buying costs.
Prevention is the biggest saving of all
A serious cyber incident can close a school for days and cost far more than prevention. The Government’s Cyber Security Breaches Survey 2025/2026 found that 73% of secondary schools and 49% of primary schools identified a breach or attack in the last year. Investing sensibly in patching, backups, MFA and staff training protects your budget as well as your data.
How a savings review works
- Discover: we gather your contracts, licences, invoices and asset list.
- Analyse: we compare what you pay with what you use and what the market offers.
- Recommend: you get a clear report with quick wins, longer-term savings and any risks to address.
- Deliver: we can implement the changes, or hand the plan to your own team.
Our advice is independent. We are vendor-neutral, so our only aim is the best outcome for your school.
Frequently asked questions
How can schools reduce IT costs?
The biggest savings usually come from licensing (unused accounts and education entitlements not being used), contracts that auto-renew without review, emergency hardware purchases and ageing on-site servers. A structured review identifies them quickly.
Will saving money make our IT less secure?
No. We look for waste, not corners to cut. Very often money saved on the wrong things pays for the security measures that matter, such as tested backups, MFA and training.
What is the DfE Get help buying for schools service?
It is a free, impartial DfE service that helps schools buy goods and services compliantly and get better value, including through DfE-approved frameworks. We help schools use it alongside independent technical advice.
Not sure where to start? Give us one day in your school and we’ll show you where money is being wasted and where risk is hiding. Book your IT review day →
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